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Why group volunteering isn't as easy as you think

Posted By Melina Condren, Director of Services for Non-Profits, December 15, 2017
 Ask Kelly Banner

Estimated reading time: 2 minutes | Written by Melina Condren

In the past few years, we’ve seen more and more for-profit organizations seek out group volunteering in order to boost employee engagement and expand their social responsibility strategies. Unfortunately, finding a volunteer opportunity for your team AND making a big impact with a non-profit partner isn’t always easy.

On a practical level, many non-profits simply don’t have the space to accommodate a crowd of people. In addition to taking a lot of space, it also takes a lot of time and effort to organize team opportunities. Between planning a task, making sure everyone is properly trained, setting up and cleaning up the space, and all the other responsibilities that are part of holding a successful large-scale event, many volunteer managers don’t have the time to invest in group volunteering. Finally, the type of work that can get done by a group in one day isn’t always the type of work that’s needed most.

To make sure your volunteer experience steers clear of these pitfalls, here are five tips to get you started in planning meaningful, high-impact group volunteering:

 

Plan ahead

We get a lot of last-minute inquiries about group volunteer opportunities, but the truth is that many of them fill up months in advance. Start planning early to make sure that you find an opportunity that aligns with your organization’s mission and values, and to give the non-profit you’re working with plenty of time to prepare.

Split up into teams

Finding two volunteer opportunities for twenty people may be easier than finding one opportunity for forty. If you have a large group and you want everyone to volunteer, consider breaking up into smaller teams and helping out a few different causes. You’ll be able to choose from a much wider range of non-profits to work with, since so many can’t accommodate crowds.

Be prepared to donate money, not just time

Engaging large groups of volunteers takes a lot of time, effort, and resources, so the return on investment just isn’t worth it for many non-profits. Be prepared to make a financial contribution to help cover the costs of the staff time and resources that are being invested to make your volunteer experience successful or donate the food and supplies for the program you’re assisting with. For example, if you volunteer to pack welcome bags with toiletries, towels and pyjamas for a shelter, you might be expected to donate the supplies, not just the time it takes to pack them.

Build lasting partnerships

There are many different ways that employers can support volunteering and give back to their communities—not just by having a big, one-day volunteer event. You could organize a recurring fundraising event and donate the proceeds to a charitable partner, getting your employees involved by contributing or helping to coordinate the fundraiser. Or, you could encourage your employees to volunteer individually in ongoing programs for causes they care about, and support them in doing so with flexible work hours or extra time off. You could even volunteer as a team for the same organization each year, helping to plan, staff and provide the supplies for an annual event. Whatever you choose to do, making an ongoing commitment to a non-profit that goes beyond a single day of service is one of the best ways to make a meaningful impact.

Learn best practices

If you’re reading this blog post, you probably want to learn more about how to incorporate volunteering into your organization. As a next step, I recommend taking a look at the Canadian Code for Employer Supported Volunteering. It’s a great resource put together by Volunteer Canada that provides guidance to help you establish or improve an employer supported volunteer program.

 

Group volunteering isn’t easy, but when it’s done well it can be a great way to make a difference and give back. By following these five tips, you’ll be well on your way to creating a volunteer experience that your team, and the non-profit you support, will be grateful for.

 

  Melina oversees all of Volunteer Toronto's services for organizations, including our training program, volunteer management conference, subscriptions program, and new Grassroots Growth project. Her priority is to ensure our services are effectively helping non-profits build capacity through volunteer involvement and continue to meet the ever-evolving needs of the voluntary sector.

Tags:  Activism  applying to volunteer  Career  City of Toronto Development  Event Volunteering  Give Back  group volunteering  How to give back  How to start volunteering  how to volunteer  How to volunteer in Toronto  How to volunteer to help the homeless  Leadership  Make a Difference  Office Volunteer  poverty reduction  Questions about volunteering  short-term volunteering  skilled volunteering  Skilled Volunteers  Skills  Toronto volunteers  types of volunteer positions  Volunteer  volunteer engagement  volunteer for one day  Volunteer for the holiday  volunteer in group  Volunteer in Toronto  volunteer leaders  Volunteer questions  Volunteering  volunteering in Toronto  Volunteerism  volunteers  Ways to volunteer  What's It Like To Volunteer  Work 

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Celebrating Our 60+ Volunteers on International Volunteer Day

Posted By Roxanne English, Community Engagement Assistant, December 5, 2016
Updated: December 2, 2016
 International Volunteer Day 2016

Estimated reading time: 2 minutes

Volunteers are the roots of strong communities. Just like roots are essential for trees to bloom, volunteers are essential for communities to boom. The United Nation’s International Volunteer Day, started in 1985, is a global celebration of volunteers.

Locally, nationally and internationally, volunteers are leaders in social change everyday. At Volunteer Toronto our work varies, from being a face in the community engaging Torontonians to volunteer, to organizing and facilitating conferences and training session for various organizations. Yes, we do a lot! But we must give our 60+ volunteers a round of applause. Without them working relentlessly we couldn’t be what we are today.

Here's a sampling of some of our amazing volunteers:

 

Tal

Tal joined the Community Engagement team in September, and provides a key role in helping us compile our evaluation stats, conducting research for our programs, and providing administrative support for events. A key project he has been working on is inputting data from recent workshops which we then analyze to determine how we can amend them to better help the communities we serve. He always has an enthusiastic, friendly, warm demeanour and is a welcome addition to our team.



Cathy

Cathy has been an Outreach Volunteer with us at Volunteer Toronto since September 2015. In her role, Cathy uses her fantastic interpersonal skills and presentation experience to inform and inspire people across the city to volunteer. Cathy attends volunteer fairs, job fairs, and special events and gives presentations to various members of the public. With Cathy’s assistance Volunteer Toronto is able to outreach to more than 8,000 people every year.  

 


Seher


Seher holds a variety of volunteer roles at Volunteer Toronto. As our Youth Social Media Coordinator, she manages our Volunteer Toronto Youth social media accounts, updating them regularly with new volunteer opportunities available to youth all over Toronto. In her role as a Youth Auditor she works in a team to go into non-profits and assess how well they work with high school volunteers. They then write a report that gives the organizations feedback on their volunteer program, and provide recommendations for improvement. She, also, has been instrumental in the planning of our Youth Expo. .  

 

A big shout out to all the amazing volunteers around the world. We want to thank you all for your time, dedication and willing spirits. 

 

Roxanne EnglishRoxanne English supports Volunteer Toronto’s community outreach by coordinating events, delivering presentations on how to volunteer, and representing Volunteer Toronto at events across this city. With Roxanne’s help, we’ll be able to provide more people with information about volunteering in Toronto.

Tags:  High School Volunteers  International Volunteer Day  Office Volunteer  Outreach Volunteer  Volunteer  Volunteer at Volunteer Toronto  Volunteer Toronto  Youth Volunteers 

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