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Little Bites: Solutions you can snack on – Episode #6 ft. Adriane Beaudry for our National Volunteer Week special!

Posted By Adam Dias, April 16, 2018
 

Estimated reading time - 2 minutes. Episode runtime: 15:02 minutes. 

 

Now on iTunes!

Sammy here—your Training Specialist from Volunteer Toronto. Episode 6 of Little Bites is here with more Solutions you can Snack On!

At Volunteer Toronto, we know volunteer managers, like you, are busy. If you’re looking to save time, on challenges from small to big, we’ll give you tips during every episode of Little Bites. Each month I'll welcome a different guest to talk volunteer management, favourite snacks and great ideas we think you should know about. You can check back here monthly for new episodes on our blog!

It’s National Volunteer Week! While you and your organizations celebrate your volunteers, I’m joined by Adriane Beaudry, Manager, Volunteer Engagement Strategy at Heart & Stroke to discuss the role of National Volunteer Week and where volunteering is going in the future.

Listen in to hear about the ways organizations should prepare for the needs of Generation Z and go into the future with a “yes we can” attitude. Plus, learn a bit more about the history of National Volunteer Week and the different ways you can help to create a culture of celebrating volunteers year round. Listen now!

 

As we discuss in this episode, volunteer recognition is an important part of your organization’s culture and it’s the role of everyone to understand and appreciate volunteers year round. Volunteer Canada’s 2013 report on Volunteer Recognition explores this in more detail. We also explore the growing trend of informal volunteering, explored in Volunteer Canada’s 2017 report on Individual Social Responsibility. By planning and preparing today, organizations can be ready for the new generation of more informal volunteers tomorrow!

 

Do you have a pressing question you want answered on air? E-mail me at littlebites@volunteertoronto.ca or tweet @VolunteerTO with #VTlittlebites. Did you know? Little Bites is now on iTunes!

Thanks for listening, and keep snacking!

 

As Volunteer Toronto's Training Specialist, Sammy Feilchenfeld develops and delivers in-person, online and on-demand training in order to support managers and coordinators of volunteers in Toronto’s non-profit and charitable organizations.


Tags:  best practises in volunteer engagement  How to thank your volunteer  leaders of volunteers  Leadership  supervising volunteers  volunteer engagement  volunteer management  volunteer recognition  volunteer retention  Volunteer Week  what kind of recognition do volunteers want? 

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Yes, You—a Volunteer Manager—Are a Techy Person. And It’s Time to Own It.

Posted By Adam Dias, March 27, 2018
 Technology Banner

Estimated reading time: 7 minutes

 

Volunteer managers wear many hats and juggle many things at once. With so many things on the go, it can seem daunting when someone—possibly an IT colleague—recommends a new tool or technology that you should learn or use.

As it turns out, I’m one of those IT people, asking you to change your password frequently and lean into the tech space.

However, all too often when I bring up ‘strong password’ rules or guidelines for keeping safe in an internet-connected world, I get the same reaction. This even happens in non-technical conversations, simply because I’m the ‘tech guy’—I’m met with a physical response that I’d like to address: It starts with recoil. A step backwards or the slow rolling of an office chair, pushed inches back by nervous feet. Then, a deep inhale and hands raised to chest height—palms out, defeated and captive, they proclaim,

“I’m not a techy person.”

My response has been finely tuned to counter this argument—if you can look up a recipe for chicken parm on your cell phone, you are, in fact, a techy person. And volunteer managers, you’re in on this too.

Sure, you may not have a strong handle on how every blinking box in your office runs, and you might not know exactly where Instagram pictures go before your friends can comment on them, but your technological prowess is deep and layered—you might just need to shift your perspective to think about it differently. Knowing this, I’d like to share some truths:

 

Truth #1: The more you become actively engaged with new technologies the better you’ll be able to connect with volunteers, empower them, and build the capacity of your organization. Submitting to the idea that you’re “not a techy person” means voluntarily staying behind the curve, which hurts your organization and makes it more difficult to help the people you want to support.

 

Truth #2: Engaging volunteers online is more important than ever—volunteers are people, and technology is overwhelmingly integrated into each of our lives. By implementing a simple technical project, you can recognize the efforts of your volunteers and inspire tech responsibility throughout your office, especially if multiple departments engage volunteers. For example, why not start a free blog on services like Blogger or WordPress to highlight achievements, sharing it on social media to spread the word about how great your volunteers are!

 

Truth #3: Engage each other through tech and have fun! Everyone in your organization will have some exposure to tech. When moving the dial on owning tech in your non-profit environment, you should arrive at a mutual agreement about each person’s roles and responsibilities. It’s not all on you! To get the conversation going, share a TED Talk at your next staff meeting that focuses on internet privacy issues. Print and display some free cyber security posters around the office to as both reminders and conversation starters—you may even start to identify gaps to fill. If you get positive responses, go the next step and host a team-building event, like a hackathon, to inspire innovation and to promote a more tech ownership focused office culture.

 

Truth #4: As a volunteer manager, you can lean on Volunteer Toronto for support when deciding what tech to use to bolster your volunteer engagement. Check out these blogs for some starter tips:

 

Taking ownership of your tech requires the same degree of effort as, say, trying to improve your diet or learning a new skill. You don’t need to have all the answers. Just remember, embracing technology and exploring its benefits will only improve your volunteer engagement—there really is no need to recoil at the mention.

With an open mindset, you can use our greatest technological achievements to take great strides as a manager and as a non-profit organization. The first step is a simple one, though it is rarely easy—open yourself to the avenues of new knowledge and experiences that technology creates.

   

When not chasing his son or getting after it on the Jiu Jitsu mats, Bill Dungey holds a leadership position with the CTSIT (https://ctsit.ca) team - an Ontario-based IT company helping non-profits make things better.

Tags:  Leadership  volunteer engagement  volunteer management  volunteer managers 

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Little Bites: Solutions you can snack on – Episode #5 ft. Cara Eaton on social media

Posted By Adam Dias, March 19, 2018
 

Estimated reading time - 2 minutes. Episode runtime: 13:13 minutes. 

 

Sammy here—your Training Specialist from Volunteer Toronto. Episode 5 of Little Bites is here with more Solutions you can Snack On!

At Volunteer Toronto, we know volunteer managers, like you, are busy. If you’re looking to save time, on challenges from small to big, we’ll give you tips during every episode of Little Bites. Each month I'll welcome a different guest to talk volunteer management, favourite snacks and great ideas we think you should know about. You can check back here monthly for new episodes on our blog!

Want to use social media to enhance your volunteer engagement functions? Get ready to find some buckets as Cara Eaton, Volunteer Toronto’s Marketing and Communications Manager, joins me in “The Pantry” to talk about social media platforms, writing for the right audience, and filling content buckets for your online outreach.

Whether structuring a tweet (content first, hashtag second!) or bringing in external relevance (like #InternationalWomensDay, when this episode was recorded), we discuss what you need to know to become a social media superstar. Listen now!

 

Here are some helpful tips from this episode to help you dive into social media the right away:

  • Define your content buckets for volunteer recruitment and recognition.
  • Consider external relevance, like holidays and celebrations, to connect with your posts.
  • Always bring it back to the value of volunteers in the stories you tell and content you share.
  • Refine your content for the channel and audience—who uses what platform? What will they want to see?
  • Check out these tips and tools to help elevate your online presence.

 

Do you have a pressing question you want answered on air? E-mail me at littlebites@volunteertoronto.ca or tweet @VolunteerTO with #VTlittlebites.

Thanks for listening, and keep snacking!

 

As Volunteer Toronto's Training Specialist, Sammy Feilchenfeld develops and delivers in-person, online and on-demand training in order to support managers and coordinators of volunteers in Toronto’s non-profit and charitable organizations.


Tags:  advice  best practises in volunteer engagement  finding volunteers  Free resources  get people volunteering  How to get youth volunteers  how to recruit volunteers  volunteer engagement  volunteer management  volunteer managers  volunteer recruitment 

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Little Bites: Solutions you can snack on - Episode #4 - Heather Johnson on tools to fall in love with

Posted By Sammy Feilchenfeld, February 15, 2018
 

Estimated reading time - 2 minutes. Episode runtime: 12:13 minutes. 

 

Sammy here—your Training Specialist from Volunteer Toronto. Episode 4 of Little Bites is here with more Solutions you can Snack On!

At Volunteer Toronto, we know volunteer managers, like you, are busy. If you’re looking to save time, on challenges from small to big, we’ll give you tips during every episode of Little Bites. Each month I'll welcome a different guest to talk volunteer management, favourite snacks and great ideas we think you should know about. You can check back here monthly for new episodes on our blog!

What tools do you use to make volunteer management easier? Heather Johnson, Manager, Volunteer Program and Human Resources at Dixon Hall Neighbourhood Services, joins me in “The Pantry” to share our top tools and resources that you have to start using today!

We each prepared three favourites that we’ve both relied on in our volunteer engagement practice. Can you guess what they might be? Tune in to find out and you can check out our list below:

 

Want to learn more about these great tools and resources? Take a look at the links below:

  • Trello – A great visual task management tool; you can use it for free online and share it with your volunteers to give your to-do lists an upgrade
  • Slack – Like instant messaging for your volunteers; you can add volunteers as  regular users or guest accounts and non-profits can get upgrades for free
  • Google Sheets – Part of the free Google Drive apps, Sheets lets you upload and live edit spreadsheets at the same time as volunteers and peers
  • Feedback Box – Consider using SurveyMonkey for online surveys or TalkRoute for a virtual voicemail feedback box

 

Do you have a pressing question you want answered on air? E-mail me at littlebites@volunteertoronto.ca or tweet @VolunteerTO with #VTlittlebites.

Thanks for listening, and keep snacking!

 

As Volunteer Toronto's Training Specialist, Sammy Feilchenfeld develops and delivers in-person, online and on-demand training in order to support managers and coordinators of volunteers in Toronto’s non-profit and charitable organizations.


Tags:  best practises in volunteer engagement  Free resources  good leaders  how to be more efficient in your volunteer program  How to keep volunteers  how to motivate volunteers  how to supervise volunteers  How to thank your volunteer  innovative thinking for volunteer management  leaders of volunteers  people management  planning for volunteers  supervising volunteers  Thanking your volunteers  volunteer  volunteer coordination  volunteer coordinators  volunteer engagement  Volunteer Feedback  volunteer management  Volunteer Management resources  volunteer management software  volunteer management tools  volunteer managers  volunteer program  volunteer programs  volunteer retention  volunteer supervisors  volunteer toronto training  volunteer training  volunteers  ways to improve your volunteer program 

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Little Bites: Solutions you can snack on - Episode #3 ft. Kasandra James on common questions

Posted By Sammy Feilchenfeld, January 12, 2018
 

Estimated reading time - 2 minutes. Episode runtime: 12:26 minutes. 

 

Sammy here—your Training Specialist from Volunteer Toronto. Episode #3 of Little Bites is now live with more Solutions you can Snack On!

At Volunteer Toronto, we know volunteer managers, like you, are busy. If you’re looking to save time, on challenges from small to big, we’ll give you tips during every episode of Little Bites.  Each month I'll welcome a different guest to talk volunteer management, favourite snacks and great ideas we think you should know about. You can check back here monthly for new episodes on our blog!

It’s a new year and we want to help you get started on the right note. Kasandra James, Volunteer Toronto’s Subscriptions Coordinator, joins me in “The Pantry” to answer the questions you’ve sent in and asked us time after time.

Tune in to learn about recruitment techniques, working with multiple offices/teams/chapters and the big question of police checks for newcomer volunteers. We also bring you some quick answers to help you enhance your volunteer management practice in the “Lightning Round.”

Listen now to hear all about it:

 

While you listen, here are the 3 main questions (and one of the answers for each) from this episode:

 

Q. “Recruitment can be tough sometimes for small organizations. Though we are doing pretty well with our numbers, I would like to some tips on how to recruit and outreach to new volunteers when your organization is smaller than most.”

A. Try starting internally with your connections and your volunteer's connections to find new volunteers. Word-of-mouth can help a lot!

 

Q. “My organization has chapters, and in some cases offices, all across the country. How do we encourage good volunteer management throughout my organization?”

A. Set standards for volunteer management across your organization based on the reality of roles everywhere (what works and doesn’t in each region). Communicate these standards and ensure proper training is provided.

 

Q. “I ask volunteer candidates to get police checks as part of the screening process. What do I do for newcomer volunteers who may not be able to get a police check?”

A. It's important to not forget the reasons why you need to screen volunteers – If a police check is needed as the volunteer could be working with vulnerable populations, you have to ensure this is completed, no matter what.

 

Do you have a pressing question you want answered on air? E-mail me at littlebites@volunteertoronto.ca or tweet @VolunteerTO with #VTlittlebites.

Thanks for listening, and keep snacking!

 

As Volunteer Toronto's Training Specialist, Sammy Feilchenfeld develops and delivers in-person, online and on-demand training in order to support managers and coordinators of volunteers in Toronto’s non-profit and charitable organizations.


Tags:  Accessible volunteer programs  Accommodating volunteers  advice  Assessing your volunteer training program  Background Screening for volunteers  barriers to volunteering  best practises in volunteer engagement  Challenges for Grassroots Organizations  find a volunteer  finding a great volunteer  finding volunteers  get people volunteering  grassroots groups  Grassroots Growth  Grassroots Leaders  grassroots organizations  how to be more efficient in your volunteer program  how to find great volunteers  how to get staff buy-in for volunteer engagement  how to get volunteers for your event  How to keep volunteers  how to motivate volunteers  how to recruit volunteers  how to screen a volunteer  how to supervise volunteers  How to thank your volunteer  How to volunteer as a newcomer  innovative thinking for volunteer management  leaders of volunteers  Leadership  Making you volunteer program accessible to everyon  networking  non-profits  not enough volunteers  people management  planning for volunteers  Police Records Checks  Police screening  supervise volunteers  supervising volunteers  volunteer  Volunteer Administrators  volunteer ambassadors  Volunteer Assessment  Volunteer assistant  volunteer coordination  volunteer coordinators  volunteer engagement  Volunteer evaluation  volunteer management  volunteer managers  Volunteer orientation  volunteer program  Volunteer Program Policies  volunteer programs  volunteer recruitment  volunteer retention  volunteer screening  volunteer screening best practices  volunteer supervisors  Volunteer Toronto Find volunteers  volunteer training  volunteer-run groups  volunteer-run organizations  ways to improve your volunteer program 

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Little Bites: Solutions you can snack on - Episode #2 ft. Andrea Field on volunteer recognition

Posted By Sammy Feilchenfeld, December 19, 2017
 

Estimated reading time - 2 minutes. Episode runtime: 15:16 minutes. 

 

Sammy here—your Training Specialist from Volunteer Toronto. Episode #2 of Little Bites is now live with more Solutions you can Snack On!

At Volunteer Toronto, we know volunteer managers, like you, are busy. If you’re looking to save time, on challenges from small to big, we’ll give you tips during every episode of Little Bites.  Each month I'll welcome a different guest to talk volunteer management, favourite snacks and great ideas we think you should know about. You can check back here monthly for new episodes on our blog!

To celebrate the end of the year, we welcomed guest Andrea Field, Manager of Education and Volunteer Resources at the Bata Shoe Museum, to “The Pantry” to talk about recognizing volunteers. December is a big time of year to hold volunteer appreciation events, but why not explore the benefits of going beyond a holiday party or National Volunteer Week event and celebrate your volunteers year round!

Tune in to hear about how the Bata Shoe Museum handles recognition, and the big successes that have kept their volunteers coming back. We also talked about the ways you can get to know your volunteers and their motivations to provide meaningful recognition – even without a budget. Listen below!

 

If you just don't have time to listen, here are Andrea’s top three tips for volunteer managers in recognizing your volunteers:

  1. Find ways to recognize your volunteers outside of the organization, such as nominating them for a Volunteer Toronto Legacy Award or Ontario Service Award
  2. Celebrate your volunteers on your website and social media – they can share it with friends and jobseekers can benefit from a positive online presence
  3. Get to know your volunteers! The Bata Shoe Museum gives special recognition to volunteers who have given more than 1000 hours, how would you recognize those volunteers you really know well?

Want to learn more about the reciprocal programs Andrea mentioned? Check out the Toronto Attractions Council and the Ontario Association of Art Galleries. You can also create your own reciprocal arrangements with likeminded organizations and local businesses – just ask and discover what's possible!

Do you have a pressing question you want answered on air? E-mail me at littlebites@volunteertoronto.ca or tweet @VolunteerTO with #VTlittlebites.

Thanks for listening, and keep snacking!

 

As Volunteer Toronto's Training Specialist, Sammy Feilchenfeld develops and delivers in-person, online and on-demand training in order to support managers and coordinators of volunteers in Toronto’s non-profit and charitable organizations.


Tags:  best practises in volunteer engagement  Celebrate volunteers  Free resources  Giving volunteers feedback  how to find great volunteers  How to keep volunteers  how to motivate volunteers  How to thank your volunteer  how to thank your volunteers  innovative thinking for volunteer management  Inspiring volunteers  leaders of volunteers  Leadership  supervising volunteers  volunteer  volunteer coordination  volunteer coordinators  volunteer engagement  volunteer management  volunteer managers  volunteer program  volunteer programs  volunteer recognition  volunteer recruitment  volunteer retention  what kind of recognition do volunteers want? 

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Do politics affect why people volunteer?

Posted By Erin Spink, September 28, 2017
 

Estimated reading time - 2 minutes. Written by Erin Spink. 

 

We're living in a time of significant upheaval, not least of which is being reflected in our political leadership, democratic institutions and civic engagement. Many of us have seen the groundswell of support online, in the streets and through financial donations to specific causes and charities in recent months. But do these shifts extend to volunteer behaviour? We know anecdotally that in North America some volunteer-promotion sites like VolunteerMatch in the U.S. have seen significantly increased traffic to their site, specifically on President Trump’s inauguration day. 

As leaders of volunteers, we have unique insights into shifts in our organization’s key stakeholders, yet we rarely document or share those trends with sector leaders or amongst each other. We’re often the first point of contact for members of the community to our organizations. There is a power and responsibility that comes with that- much like the canary in the coalmine, to announce the changing barometer of stakeholder opinions, priorities and motivations.

Not much gets written about the interconnections between politics and volunteerism, yet the entire political system in this country would collapse without volunteers. Beyond that, at a higher level, whether we work for a charity that is in the cross-hairs of a political figure or party or not, we may feel the shockwaves as people express their political views more tangibly through social activism, advocacy, donating and changing their volunteer behaviour.

I asked questions of both individuals and non-profits to document whether there is a shift going on in volunteer behaviour across North America, and whether any of it is connected to the political landscape. The survey closes Tuesday, October 3rd.

Initial results will be presented at Volunteer Toronto’s VECtor conference. If you're with the media and would like to learn more or attend the conference, please contact Cara Eaton.  

 

 

 

Erin Spink is the founder of spinktank, an innovative think tank on the profession of volunteer engagement. In 2008, Spink produced the first-ever academic work to quantify the concept of “volunteer engagement,” and has since been published in both Canadian and international journals. She has served on the Board of Directors for PAVRO (Professional Administrators of Volunteer Resources – Ontario) for five years, including two years as president, and has been an Instructor in Conestoga College's Volunteer Program Management faculty for eight years.

 

Tags:  activist groups  leaders of volunteers  Non-profit strategy  Toronto  VECTor Conference  VECTor Presenter  volunteer  volunteer engagement  volunteer management  volunteer programs  volunteering in Toronto  volunteerism  volunteers 

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Ways To Adapt Your Volunteer Engagement for Event Volunteers

Posted By Kasandra James, Subscriptions Coordinator, December 8, 2016
Updated: December 7, 2016
 

Infographic: Ways To Adapt Your Volunteer Engagement for Event Volunteers 

 


As Volunteer Toronto’s Subscriptions Coordinator, Kasandra James is the first point of contact for non-profits looking for support. She facilitates monthly Subscriber Circles - discussion groups for managers and coordinators of volunteers, contributes to our Sector Space newsletter and social media communications, and makes sure our subscriptions package continues to help non-profit organizations build capacity through volunteer involvement. 

 

Tags:  best practises in volunteer engagement  Event volunteers  Infographic  orientation  recognition  recruitment  screening  training  Volunteer engagement  volunteer management  volunteer managers 

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How To Keep Your Volunteer Program Compliant With The Sexual Violence & Harassment Action Plan Act

Posted By Sammy Feilchenfeld, Training Coordinator, December 2, 2016
Updated: December 5, 2016
 Sexual Violence & Harassment Action Plan Act

Estimated reading time: 3 minutes

 

On September 8, 2016, the Sexual Violence & Harassment Action Plan Act (also known as Bill 132) came into force. Here’s what you need to know to ensure your volunteer program is compliant and you’re protecting volunteers, employees and board members from sexual harassment and violence.

 The Act made changes to the Occupational Health and Safety Act to:

  1. Expand the definition of workplace harassment to specifically include workplace sexual harassment, and
  2. Determine the obligations of employers to be more proactive in addressing harassment in the workplace

There are a few things you’ll need to do to make sure that your organization is complying with Bill 132, and they involve volunteers along with employees.

 

Policy – Including Sexual Harassment

First, your organization must review and update your Workplace Violence & Harassment Policy to include the definition of workplace sexual harassment. Here’s the definition from the Ministry of Labour:

“(a) engaging in a course of vexatious comment or conduct against a worker in a workplace because of sex, sexual orientation, gender identity or gender expression, where the course of comment or conduct is known or ought reasonably to be known to be unwelcome, or

(b) making a sexual solicitation or advance where the person making the solicitation or advance is in a position to confer, grant or deny a benefit or advancement to the worker and the person knows or ought reasonably to know that the solicitation or advance is unwelcome;”

 

Program – Complaints, Investigations & Results

 Next, you’ll need to create a written program to implement this policy by creating mechanisms for volunteers, employees and board members to make complaints and report incidents. This program should clearly explain the process for how complaints are made and how they’ll be responded to.

 Your organization must take complaints seriously and implement an investigation and reporting process for every complaint. Failure to do so may result in the Ministry of Labour engaging a third party for investigation – with the cost falling entirely on your organization. This investigation process should resolve the complaint, and your policy should address the repercussions for individuals who have been proven to sexually harass others in your organization.

 

Training – Letting Everyone Know

 The last compliance measure is that you must train everyone – staff, volunteers and board members – about your Workplace Violence & Harassment Policy. Your training should answer these questions:

·       What is sexual harassment?

·       How will volunteers make complaints and/or report incidents?

·       What will happen after a volunteer makes a complaint?

·       How will results of the investigation be shared?

 

The Ministry of Labour has produced a Code of Practice to help you understand your requirements. Our online Legislation course can also help you understand the many obligations your organization has to ensure a compliant volunteer program. If you have any other questions about implementing this new change to Ontario law, contact Sammy at sfeilchenfeld@volunteertoronto.ca or 416-961-6888 x235.

 

Get in-person volunteer management advice from our experts!

As Volunteer Toronto's Training Coordinator, Sammy Feilchenfeld develops and delivers in-person, online and on-demand training in order to support managers and coordinators of volunteers in Toronto’s non-profit and charitable organizations.

Tags:  Ontario Government Legislation  Sexual Harassment  Sexual Violence & Harassment Action Plan Act  Volunteer Assessment  volunteer engagement  Volunteer Management  Volunteer Program Policies  Volunteer Survey 

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Infographic: What To Do When Volunteers Burn Out

Posted By Kasandra James, Subscriptions Coordinator, November 10, 2016
Updated: November 9, 2016
 

Infographic: How to support volunteers who burn out 

 


As Volunteer Toronto’s Subscriptions Coordinator, Kasandra James is the first point of contact for non-profits looking for support. She facilitates monthly Subscriber Circles - discussion groups for managers and coordinators of volunteers, contributes to our Sector Space newsletter and social media communications, and makes sure our subscriptions package continues to help non-profit organizations build capacity through volunteer involvement. 

 

Tags:  disengaged volunteers  disinterested volunteers  not enough volunteers  tired volunteers  Volunteer burn out  volunteer engagement 

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What's The Best Volunteer Management Database For You - Tips From The Bottom Up

Posted By Claire McWatt, Project Coordinator, May 19, 2016
Updated: May 18, 2016
 

Estimated reading time: 3 minutes

In our most recent workshop, Leading Beyond the Core, the Grassroots Growth team explored the vast expanse of online databases for managing volunteers. Grassroots groups, like all non-profits, have to make decisions about how to best manage their lists and online presence. New software products are coming out every day, and features change at such a rapid pace that it can be a huge challenge to keep up. So, how do you choose the right content management system? The answer is: by being a smart consumer.

Back in the day, volunteers were managed using lists and contact sheets. They were mobilized by making phone calls. Computers brought us Excel spreadsheets, scheduling apps and e-mail, making things a lot easier. In the world of Web 2.0, we’ve seen all kinds of volunteer management software emerge, with a litany of shiny new capabilities, for a wide range of prices. Today, platforms such as Volgistics, Better Impact, and so many others compete in a saturated market for our precious business.

The market has changed a lot. We now have options that integrate all the features needed to run a non-profit and/or campaign into a one-stop-shop platform. Nationbuilder, widely becoming the benchmark, is a very popular integrated option. Volunteer managers are also testing new software, like Timecounts, with the capability to send text messages and tag volunteers with a wide range of extra skills.

For grassroots groups, there are five key points to remember when considering your management needs:

1. What can you realistically afford?

Platforms range from free to thousands of dollars per month. Some bill annually, some monthly. It’s great to have everything, but your budget will be a big factor in what you ultimately choose.

2. What are the needs of your organization?

Some platforms are best for mobilizing people, others for managing memberships. The type of work you do will factor heavily into what kind of product best meets your unique needs.

3. How many volunteers do you have in total?

If you have a lot of volunteers, standalone volunteer management software may be very useful. The more volunteers you have, the more likely it is to be necessary, and the more likely you are to need one that has more fancy features.

4. What are your shift-management needs?

If you need to manage a lot of volunteers at the same time (usually for events), you may want standalone volunteer management software, or at least the free or paid add-ons available in integrated products. Further, if you need to manage volunteers across different areas, standalone software is probably best for you.
 
5. What is your technological proficiency?

Are you an Excel pro? Sometimes the best option is what the person using it is most familiar with. If your volunteer manager has been using one platform forever and knows it inside and out, sticking with old faithful can sometimes be your best bet.


In the end, it is most important to consider your volunteer needs, and to reexamine them often. The market changes, and so do your volunteers. Taking the time to consider whether your database is working for you, both in the larger context of your non-profit, and as it makes your volunteer manager(s) life easier, will help you stay up-to-date and on-task.



 

 

Claire leads the development of the Grassroots Growth project’s online community of practice, including the Peer Mentorship Forum and Wiki Resource Directory. She also manages relationships with Grassroots Growth partners, handles project administration, and collaborates with the Education Coordinator and Outreach Coordinator in research, training and outreach.


Tags:  Free resources  volunteer engagement  volunteer management  Volunteer Management Databases 

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INFOGRAPHIC: Making the Case for Newcomer Volunteer Engagement

Posted By Kasandra James, Subscriptions Coordinator, May 5, 2016
Updated: May 5, 2016
 

Infographic: Volunteer Recognition 

 


As Volunteer Toronto’s Subscriptions Coordinator, Kasandra James is the first point of contact for non-profits looking for support. She facilitates monthly Subscriber Circles - discussion groups for managers and coordinators of volunteers, contributes to our Sector Space newsletter and social media communications, and makes sure our subscriptions package continues to help non-profit organizations build capacity through volunteer involvement. 

 

Tags:  Canadian work experience  immigration  managing newcomer volunteers  newcomers  volunteer engagement 

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In Good Company: Is your workplace ready for an employer-supported volunteering program?

Posted By Volunteer Canada, April 28, 2016
Updated: April 27, 2016

 

Employer-supported volunteering (ESV) is increasingly prevalent as businesses recognize the positive effects it has on companies, employees and quality of life in their communities.

 

ESV is any activity undertaken by an employer to encourage and support the volunteering of their employees in the community[1]. In 2013, 37% of Canada’s 12.7 million volunteers, or 4.7 million, received some type of formal support from their employer[2]. Forms of employer support include: changing hours or reducing workload; allowing use of facilities or equipment to carry out volunteer activities; providing recognition or a letter of thanks; or offering paid time off.

 

ESV benefits everyone involved, but there isn’t a one-size-fits-all approach. It is important to consider what will work for your employees. For example, small and medium enterprises (SMEs) may face different challenges than a larger corporation. Understanding the values and motivations of employees at each stage of their working lives is key to effectively engage today’s multi-generational workforces. When ESV programs are aligned with a company’s business objectives, the benefits can transfer to their bottom line by way of improved employee retention, recruitment and performance.

 

To make your ESV program sustainable, it is important to evaluate its impact, and report that impact back to the employee volunteers.

 

Interested in learning more? Consult Volunteer Canada’s Canadian Code for Employer-Supported Volunteering. You can also attend Volunteer Canada’s upcoming forum, In Good Company that will feature speakers and in-depth discussions on current issues and trends in ESV.

 

In Good Company: A Community Building Forum for Businesses and Non-Profits will take place June 8-9 at the Eaton Chelsea Hotel in Toronto, Ontario.

 

Volunteer Toronto members are invited to register at the Volunteer Canada member price.

 

Click here to register.



 

 

 

 

 

 

Volunteer Canada is the national voice for volunteerism in Canada. Since 1977, we have been committed to increasing and supporting volunteerism and civic participation. We collaborate closely with volunteer centres, local organizations and national corporations to promote and broaden volunteering. Our programs, research, training, tools, resources and national initiatives provide leadership on issues and trends in Canada’s volunteer landscape.

 


 

Tags:  Ontario Employment Standards Act  Volunteer canada  volunteer engagement  volunteer management 

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From The Bottom Up: Grassroots Leadership Models

Posted By Louroz Mercader, Community Outreach Coordinator, Grassroots Growth, February 16, 2016
Updated: February 16, 2016
 

Estimated reading time: 2 minutes

Across our city and province today, reliance on grassroots leadership is growing. We expect ordinary citizens to take on our biggest challenges and help forge workable solutions. The Grassroots Growth project has taken the time to learn about who they are, what motivates them and what challenges they face, and now we want to help  support their efforts, .

Grassroots groups without a hierarchy usually devolve into anarchy.  While this may seem counterintuitive for a grassroots organization, the group will need a leadership and governance structure with defined responsibilities if it is going to succeed at a high level.

While there are the traditional forms of governance structures for volunteer-driven groups, such as having a formal Board of Directors, there are other less formal models that can be just as good, depending on the needs of the group.

Many groups use a “Leadership Team” or collective model, where power and decision-making is distributed evenly among a core group of volunteers. They often share responsibilities, they may rotate positions, and some operate by consensus, which can be challenging. While some groups function with a “Strong Leader Model”, where one person—usually the founder, who has a dynamic personality—drives the organization forward.

The leadership team and strong leader models are recommended as temporary measures that groups should employ.  We recommend that groups should use the model that works best for their group right now, and when ready, transition towards selecting a more traditional form of governance in order to increase their legitimacy and access resources that are only available to groups with particular governance structures.

If you are looking to start or grow your small grassroots organization, establishing the right governance and leadership structure will help you and your volunteers to successfully achieve your mission.

 

The Grassroots Growth Project is hosting two FREE pilot workshops on Grassroots Governance: Building A Structure That Fits:

 

Tuesday, February 23 from 6-9pm at Volunteer Toronto

Saturday, February 27 from 1:30 – 4:30pm at Fairview Public Library, North York.

 

To register and learn more visit the Grassroots Growth webpage.

 
As Community Outreach Coordinator for the Grassroots Growth project, Louroz reaches out to volunteer-run groups in Toronto and across Ontario to help spread the word about the project and get our services out to those who need them most.

Tags:  Governance  grassroots groups  Grassroots organizations  leadership  Non-profit strategy  non-profits  volunteer  volunteer engagement  volunteer-run organizations 

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INFOGRAPHIC: Assessing Your Volunteer Training Program

Posted By Kasandra James, Subscriptions Coordinator, February 2, 2016
Updated: February 1, 2016
 

Infographic: Assessing Your Volunteer Training program 

 


As Volunteer Toronto’s Subscriptions Coordinator, Kasandra James is the first point of contact for non-profits looking for support. She facilitates monthly Subscriber Circles - discussion groups for managers and coordinators of volunteers, contributes to our Sector Space newsletter and social media communications, and makes sure our subscriptions package continues to help non-profit organizations build capacity through volunteer involvement. 

 

Tags:  adult learners  Assessing your volunteer training program  How to keep volunteers  subscriber circles  volunteer engagement  Volunteer Management  Volunteer Toronto  Volunteer Training 

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