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A blog for the people who manage, coordinate, and supervise volunteers. Chocked full of useful information to help you create amazing volunteer programs.

 

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New Research on Community Service Order Volunteers - Template Thursday

Posted By Sammy Feilchefeld, Training Coordinator, January 12, 2017
Updated: January 11, 2017
 Template Thursday


 

For this Template Thursday, we’re highlighting volunteers with Community Service Orders (CSOs) with our research summary and “frequently asked questions” from the VECTor Report. The most recent VECTor Conference for Volunteer Managers took place in November 2016. Looking at innovations in volunteer management and research on “mandatory volunteering,” the Conference brought volunteer managers together to discuss new directions for the sector. The VECTor Report collects the highlights, research findings and discussion summaries from the Conference.

 

Read on to learn more about CSOs and check out the VECTor Report anytime to learn more!

 

 

 Court Ordered Community Service Research

 

In-house Training 


As Volunteer Toronto's Training Coordinator, Sammy Feilchenfeld develops and delivers in-person, online and on-demand training in order to support managers and coordinators of volunteers in Toronto’s non-profit and charitable organizations.

Tags:  Community Service  Community Service Order Volunteers  VECTor Conference  VECTor Report 

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3 Things Your Non-Profit Can Learn From Grassroots Groups

Posted By Jenn Jozwiak, VECTor 2015 Conference Presenter, January 28, 2016
Updated: January 27, 2016
 

Jenn Jozwiak presents “From Passion to Action: What Grassroots Groups Do Differently” at the 2016 VECTor Conference on March 9, 2016. Register now to choose her workshop, and check out some great tips below!


 

Ontario has a thriving community of volunteers: from film festivals in Toronto, animal rescue centres in Burlington, food banks across the province and all sorts of organizations in between, there are a variety of non-profits supported by volunteer efforts. Often, when we think about volunteerism, large agencies such as the United Way, Habitat for Humanity, and the Heart and Stroke Foundation may come to mind. But there are thousands of non-profit organizations operating across Ontario – and over half of them (53%) aren’t just assisted by volunteers, they’re completely run by them.

These organizations are what we’ve termed grassroots groups. In March 2015, Volunteer Toronto launched the Grassroots Growth Project to help these groups effectively manage their volunteers. After five months of research the Grassroots Growth team completed an in-depth report that outlines the unique challenges that volunteer-run non-profits face and the creative ways groups meet these challenges.

The report also identified 10 characteristics that distinguish grassroots groups from other non-profit organizations (aside from the fact that they have no paid staff!). Three of these characteristics showcase ways of doing things that might be productively applied to traditional volunteer management.


   

Grassroots groups create a supportive community for their members.

All organizations that engage volunteers work hard to support and sustain their members. However, grassroots groups completely rely on these relationships for their success, since everyone involved is a volunteer. Grassroots organizations frequently mentor each other, work together to build skills, and help one another to access other services. These supportive relationships encourage friendships within the organization and inspire long-term volunteerism.

   
   

Grassroots groups are built on community relationships.

Of course, all non-profit organizations are invested in building strong relationships within their communities. Grassroots groups, however, tend to blur the boundaries between professional and personal relationships in a highly productive way, forming working relationships out of personal community connections and developing friendships through a commitment to shared passions. Relationships are rooted in the desire to work collaboratively towards common goals, whether by partnering on particular projects or simply sharing supports and resources.

   
   

A shared mission and vision consistently motivates grassroots groups.

Non-profit organizations start with an idea of how to make things better. This is what inspires staff to join organizations, and mobilizes volunteers to lend a hand to groups they believe in. Sometimes, though, we forget the reason we wanted to do the work in the first place. Grassroots groups, on the other hand – because they remain “grassroots”  – tend to stay close to the passion that drove them from the start. Often, the people who came up with the original vision are still intimately involved in the group’s activities. Volunteers who assist the organization have an opportunity to connect with its founders. The result is that a shared mission and vision consistently links all members of the grassroots group.

 

Wondering how you might apply these characteristics to your own work with volunteers? Curious about how these approaches might benefit you? Then join me on March 9 at
VECTor, where I’ll cover strategies to incorporate a grassroots framework into more traditional volunteer coordination, and discuss in more depth the benefits to taking a grassroots approach volunteer management – at least some of the time.

  Jenn Jozwiak is currently the Education Coordinator with the Grassroots Growth project at Volunteer Toronto, where she is developing training workshops, a series of handbooks, and online content for volunteer-run non-profits. She has worked with volunteers at Hot Docs and TIFF, and established and managed her own grassroots film festival in Winnipeg. Jenn spends her days off drinking tea, watching movies, and reading about writing.

 

Tags:  grassroots groups  Grassroots organizations  Networking  Non-profits  Ontario  Professional Development  Toronto  VECTor 2016  VECTor Conference  VECTor Presenter 

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How Non-Profits Can Recruit and Manage Skilled Volunteers

Posted By Leila MacDonald, VECTor16 Presenter, January 14, 2016
Updated: January 13, 2016
 Senior woman smiling
 


Lelia MacDonald presents “How to Recruit & Manage Professional Volunteers” at the 2016
VECTor Conference on March 9, 2016. 
Register now to choose her workshop, and check out some great tips below!


              

A skilled volunteer is a professional who offers specific expertise, for example in HR, strategy or marketing.  Unlike volunteers who help with operations, skilled volunteers help management. 

 

Why do you need a skilled volunteer?

·      Expertise that fills a gap

·      Short term (you don’t need to nurture them over time like an employee)

·      Unbiased third party (they are not tied to the ways things used to be and they don’t have pet projects)

·      Outside perspective (they are not caught up in the daily crises, so it’s easier for them to see the big picture)


 

6 Steps For Recruiting and Managing Skilled Volunteers

 

1. Recruit

Write a job description and post on:

·      Online posting boards (such as Volunteer Toronto)

·      Your own website, LinkedIn, Facebook, and through connections of your Board of Directors

·      Local companies with a large head office

·      In Toronto, MAS is a pro bono consulting charity

 

2. Understand what is in it for them

You can pay a skilled volunteer in ways other than money.  Perhaps they want to build their resume or learn a new industry.  Perhaps they want to give back using the skills they learned in their career.  Perhaps they want to see the difference they can make.  Being open about their needs will help you trust them to stay motivated and give their project the attention it deserves.

 

3. Select

Interview them like you would a prospective employee.  Check for good listening skills, easy-to-understand language, and a spirit of collaboration.

 

4. Manage

Mutually structure the relationship like a consultant.  Draw up a proposal that defines the frequency of meetings and the topics to be investigated. 

 

5. Orient your volunteer

Even if your volunteer is only around for one project, make sure they understand the mission and structure of your organization, and that they know how their work fits into the bigger picture of what you do.

 

6. Make it worthwhile

At the end, finish with a close form.  This is how you “pay” your skilled volunteer.  It gives them a sense of accomplishment and closure.  It formalizes what they can put on their resume and what you will say as a reference.



 
Lelia MacDonald is a Volunteer Consultant with MAS, a charity that gives pro bono advice to Toronto nonprofits since 1993. MAS’s 50 Volunteer Consultants in governance, strategy, marketing, HR and fundraising are professionals who give back using the skills they learned in their careers.

Tags:  how to get volunteers for your event  Ontario  Toronto  VECTor 2016  VECTor Conference  volunteer management  volunteer recruitment  volunteering 

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more Upcoming Events

2017-05-09 » 2017-05-30
Four-Week Course for Volunteer Managers: Volunteer Management Foundations

2017-05-31
6 Ways Volunteering Can Help You Find Work (May 31)

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